Beverlywood Project Review

Application, fee and construction process

After finding the appropriate application(s) for your project and submitting to the homeowner’s association, your completed package will begin the process of review. All submissions, both new and amended, are due to the HOA by the 15th day of the month (if the 15th falls on a weekend, they are due the following Monday).  

Required Submission Materials List

Applications are reviewed monthly by committees and a Board of Directors made up of volunteer members of the community. The meetings for review and approval are part of a system which allows for quality assurance and compliance with our guidelines. Homeowners and architects should consider the process when scheduling their project timeline.

Once a month, the Design Review Committee (DRC) and/or Landscape Review Committee (LRC) review and discuss the applications, with consideration to the CC&R’s, Rules and Regulations and established guidelines (available below). These volunteers determine if each project aligns with the character and ideals defined by these standards. Reviewed by the committee and a design consultant, the project is held to a vote and either: recommended to go before the HOA Board of Directors, or a list of corrections and suggestions are provided that need to be addressed before resubmittal. If a project is denied twice by the committees, it continues to the Board for further direction.

At the following Board meeting, the project is reviewed again and held to a vote. Approval of the project (conditionally or without conditions) allows for submittal to the City. If approval is not granted by the Board, the project will return to the respective committees for further review where concerns and suggestions may be resolved. Homeowners with projects ready for Board review are highly encouraged to attend Board meetings, where the project will be considered for final approval.

When approved by the Board and City, construction progress will be monitored by the HOA during site visits. All construction must comply with the standards upheld during the review process, and follow the plans submitted at final approval. Any and all changes after final approval must be reviewed by the respective committee and approved by the Board prior to construction.

Application Fees:

$1.25    Per square foot for any new addition, new structure including basement sq. ft, ADU/JADU or other major remodel (minimum $1500.00)
$750     Remodel not involving additional square footage
$1000  Accessory Dwelling Unit (ADU)/Junior Accessory Dwelling Unit (JADU) not involving additional square footage
$750     Architectural Modification Amendment after approval
$500    Landscape/Hardscape New Build (in addition to Design Application fee)
$500    Landscape only
$150    Landscape Amendment (within 12 months of approval)
$300    Small Projects
$250    Staff Review
No Fee  Adding Tree to Parkway or Front Yard | Painting with Pre-Approved Color Palette

FREQUENTLY ASKED QUESTIONS

-Who reviews my application?
The DRC and LRC are composed of volunteers from the neighborhood. They review all submittals with the help of a design consultant.

-How do I know my limitations for construction: max height, setbacks, tree removal?
All construction and design information can be found in the CC&R’s, Rules and Regulations, and Guidelines on this page below and in the Resources link on the top menu.

-Do I need to own my property to do work on site?
Yes, all work must be commissioned by the current property owner.

-Can I push my application through because of a special situation?
No, all applications are reviewed at the same time and deadlines must be considered.

-What if my project is denied?
Denial by the DRC, LRC or Board result in outcomes stated above in the Application and Construction Process section.

RESOURCES

ARCHITECTURAL DESIGN GUIDELINES
LANDSCAPE DESIGN GUIDELINES
CC&R’S – COVENANTS, CONDITIONS AND RESTRICTIONS
RULES AND REGULATIONS

APPLICATIONS

New Construction
Addition to Building/Rehabilitation
ADU / JADU
Accessory Structures
Grading & Retaining Walls
Amendment after Approval

Landscape
Hardscape (non-retaining)
Amendment After Approval

New Hardscape
New Windows / Doors
Lighting
Steps, Ramps and Railings
Minor Exterior Cosmetic Change

Exact Window/Door Replacement
Exact Exterior Finish/Siding Replacement
Solar Panels
Fence/Gates/Walls (Non-Retaining)
Garage Door Replacement
Driveway/Walkway Replacement
Driveway Apron/Curb Cut Replacement
Exterior Painting
Re-Roofing
Pool & Spa Installation
Rear Yard Trellis, Arbor, or Pergola
Exterior Tankless Water Heater
Tree Addition
Parkway Ground Cover